01Count guests two ways
Separate ceremony and reception attendance from overnight guests. Then compare bedrooms, bathrooms, and sleeping arrangements—not just a headline capacity.
02Map each part of the day
Think through getting ready, the ceremony, photos, dinner, and evening gathering. Ask which spaces are available for each use at your selected venue.
03Build in a weather pivot
Heat, rain, and seasonal conditions can change an outdoor plan. Confirm realistic indoor or covered alternatives and any rentals or setup work they require.
04Set vendor and day-of roles
Decide who will meet vendors, manage setup, and keep the timeline moving. Confirm what the package includes and whether you need a coordinator or designated helpers.